Practical Computer Advice from Martin Kadansky Volume 10 Issue 8 August 2016 Microsoft Word: How to see your document 'life-size' on screen (hint: it's not 100%) Have you ever noticed that when you print out a Microsoft Word document, the size of the text on your computer screen does not match the size on the printout? If your documents seem a bit small on-screen, you can always just choose 125% or 150% to arbitrarily enlarge them on-screen (without changing how they print), but if you have ever wanted them to look the same size on-screen as they look when printed, read on for my advice on how to do this. How on-screen magnification works Programs like Microsoft Word have the ability to reduce or enlarge the display of an entire document on your screen without changing how it prints or fits onto each page. I'm not referring to changing the size of the font or margin (which actually changes the contents of the document and how it prints), but using the 'View' or 'Zoom' function (which only changes the appearance of the document on-screen). This lets you specify a percentage enlargement or reduction relative to its '100%' default. Choosing a higher percentage enlarges what you see on the screen, which can be useful for reading small text or seeing more detail in embedded pictures, but will probably mean that you'll have farther to scroll (vertically and possibly also horizontally) to travel through the entire document. Choosing a smaller percentage reduces the size of everything, which can be helpful if you need to 'step back' to look at how the document looks on the page, and will mean that you won't have to scroll as far to get to the end of the document.

Word offers standard choices like 50%, 75%, 100%, 125%, 150%, and you can also type in any integer value you choose between 10% and 500%. Also, don't confuse this with the Scale or Scaling percentage you may be able to choose when printing your document (or when adjusting the settings in Page Setup in preparation for printing), depending on the type and model of printer you use. That only affects how the document prints, not how it looks on-screen. How to make the on-screen display match the size of the printout This technique should work in any program that can display an on-screen ruler, including Word, Excel, PowerPoint, OpenOffice, etc.

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• Open any document in Microsoft Word (or the program of your choice). • Show (View) the on-screen Ruler if it is not already visible. • Maximize your document window (making it as wide as you can) to make the most use of your screen. • Take a real-life ruler and hold it up to the on-screen Ruler. Be careful not to scratch your screen, especially if your ruler has any sharp metal corners or edges. • If a real-life inch is larger than an on-screen inch, increase the on-screen magnification. • If a real-life inch is smaller than an on-screen inch, decrease the on-screen magnification.

• For the best accuracy, compare the width of as many inches as you can (e.g., 5 or 10 or 12 inches, depending on the size of your monitor), not just one. • Keep adjusting the on-screen magnification up or down as appropriate, and then compare the real-life and on-screen rulers again. You will probably find that the standard choices like 125% will only get you somewhat close, so you'll have to type in specific percentages like 113% or 83%. Repeat until the rulers match as closely as you can get them.